All members with a registered email on file will receive an email from firstname.lastname@example.org before ballots go out, letting them know about this new process. We ask members to add this email to their safe sender list to ensure their ballot gets emailed. Members can do this by adding the above email address to their contact list.
Yes. Recently, it was decided to allow electric co-ops to allow electronic voting in their Board of Director nominations.
This was voted on at the November 2023 monthly Board of Directors meeting.
According to YVEA Bylaws, a member is only allowed to vote once. If they vote via paper ballot and electronic ballot, their ballots will be invalidated and the vote will not be counted in the tally.
For 2024, members will be given a choice of how they vote. Every member will receive a paper ballot and a personalized link with instructions for voting online. Members can choose which way they would like to vote. Additionally, there will be a QR code on the paper ballot envelope with an individual access code so members can vote electronically if they missed the email with instructions.
Yes! Here are a few ways we work with our third-party vendor, Survey Ballot Systems (SBS), to ensure a safe and secure election:
- Our forms are SOC 2 compliant (this is a security and compliance standard that offers guidelines for service organizations to protect sensitive data from unauthorized access, security incidents, and other vulnerabilities).
- Regular vulnerability assessments are performed, including daily malware scans for all web platforms.
- Highly skilled and certified engineers oversee secure infrastructure management.
- 24/7 monitoring and rapid response from the third-party vendor, promptly assisting with any possible concerns.
- SBS has third-party audits performed to ensure accuracy.
- Industry-leading Symantec TLS encryption and authentication safeguard.
- Data co-location in redundant data centers guarantees power grid distribution protection.
- Online elections are hosted in Flexential's data center, ensuring a highly secure private cloud availability.
There were a few reasons behind why our Board of Directors wanted to move to this new alternative:
- Accessibility: We realize not all members have the time to mail back a ballot or drop off a ballot. This electronic way allows more people to vote on the Board of Directors without having to leave home.
- Participation: On average, we have seen a little more than 10% of our membership vote in these elections. We see great importance for all members to have a say in who their elected officials are, and we hope this will increase voter turnout. Electronic voting will protect the cooperative business model's basic principle and empower members with continued local control over their electric coop.
YVEA will now offer three ways to vote:
- Mail paper ballots back to our third-party vendor
- Submit their ballot electronically to our third-party vendor
- Drop off paper ballots once registration opens at 3:00 pm on the day of the Annual Meeting